When writing professional or academic emails, it’s common to sign off with the phrase ‘Looking forward to hearing from you.’ While polite and functional, its overuse can make your correspondence sound formulaic. If you’re crafting emails that need to stand out—whether for job applications, university admissions, or other formal communications—it’s helpful to have a variety of alternatives at your disposal.
In this post, we’ll explore eight synonyms and alternatives to ‘Looking forward to hearing from you’ to help you maintain professionalism while adding a personal touch.
1. ‘I eagerly await your reply’
If you want to express enthusiasm in a professional tone, this phrase works well. It conveys anticipation without sounding overly formal.
Example:
“I eagerly await your reply regarding the next steps in the application process.”
2. ‘I look forward to your response’
A slight variation on the classic phrase, this version avoids redundancy while maintaining a polite tone.
Example:
“I look forward to your response to my proposal.”
3. ‘Anticipating your reply’
This shorter alternative shows a sense of expectation while keeping your email concise.
Example:
“Anticipating your reply so we can finalise the schedule.”
4. ‘Hoping to hear from you soon’
If your message is informal or semi-formal, this softer phrase may fit well.
Example:
“Hoping to hear from you soon about the interview schedule.”
5. ‘Awaiting your response’
This option has a slightly formal tone and works particularly well in professional settings.
Example:
“Awaiting your response on the updated timeline.”
6. ‘Excited to hear back from you’
For more casual communications, this enthusiastic phrase can add warmth and friendliness.
Example:
“I’m excited to hear back from you about the collaboration!”
7. ‘Looking forward to your reply soon’
Adding the word ‘soon’ can imply urgency without sounding demanding.
Example:
“Looking forward to your reply soon regarding the next steps.”
8. ‘I am keen to hear your thoughts’
Perfect for seeking feedback or opinions, this phrase demonstrates genuine interest in the recipient’s input.
Example:
“I am keen to hear your thoughts on the proposal I sent over.”
Why Vary Your Phrases?
Using a variety of phrases not only keeps your emails fresh but also ensures they align with the context and tone of the message. Overusing ‘Looking forward to hearing from you’ can make your emails feel generic, especially in competitive scenarios like job applications, university admissions, or client pitches.
Choosing the Right Tone
When selecting an alternative, consider:
- Formality: Is the email professional, semi-formal, or casual?
- Urgency: Do you need a quick response?
- Context: Are you writing to a recruiter, professor, or potential client?
By tailoring your closing statement, you create a better impression and encourage engagement.
Final Thoughts
Mastering the art of email writing can significantly enhance your professional and academic communication skills. Whether you’re applying for a place at Oxbridge, writing a personal statement, or sending out a cover letter, showing attention to detail and variety in your writing helps you stand out.
If you need assistance with Oxbridge personal statements or UCAS university applications and formal communication tasks, we’re here to help. From crafting compelling personal statements to refining your CV and cover letters, our services ensure your application is polished and impactful. Let us help you make the best impression possible.
